SaddleBrooke Tennis Club

RULES

Rules for administering an effective and equitable court reservation system for the benefit of all SaddleBrooke residents and their guests.

STC Board Approved

May 24, 2006

January 26, 2007

Foreword

Home Owners Associations #1 and #2 have charged tThe SaddleBrooke Tennis Club (STC) with is charged with administeringing an effective and equitable court reservation system for the benefit of all SaddleBrooke residents. and their guests. With oversight from both the HOA #1 and HOA #2 Tennis Committees, the STC has developed these rules to fulfillaccomplish this responsibility. Copies of theA copy of current STC Rules are available to all SaddleBrooke residents at the Tennis Center, on the STC web site, and at the SaddleBrooke and MountainViewMountainView Clubhouse offices., The Rules are and shall be made part of each HOA’s Association's Rules and Regulations.

Organization of this Document

Section I – STC Rules

The rules established by the SaddleBrooke Tennis Club (STC) provide) provide effective and equitable use of theall SaddleBrooke tennis facilities by STC members and all SaddleBrooke residents. In some instances, general descriptions or examples are also included to help clarify rules.

Either of the HOA Tennis Committees or the STC Rules Committee accepts suggestions for rule changes.Suggestions for rule changes may be made to the STC Rules Committee or either of the HOA Tennis Committees.

Section II – Policy Reference Documents

Describe documents that impact the administration of SaddleBrooke tennis facilities, such as Homeowner Association Tennis Rules, Homeowner Tennis Committee charters and STC bylaws. These documents establish the policies instituted to ensure effective and equitable use of tennis facilities by SaddleBrooke residents and their guests. Suggestions for rule changes may be made to the STC Rules Committee or either of the HOA Tennis Committees.

Section III – Index to STC Procedures

The Index to STC Procedures provides a guide to written procedures that have been developed to support various STC rules and activities. STC Procedures are not part of the STC Rules and are segregated because they are more subject to change as system and procedure improvements are introduced. Suggestions for procedure changes may be made to the STC Board.

Thank you,

Rules Committee,

SaddleBrooke Tennis Club

Table of Contents

1 General Tennis Rules and Definitions – All SaddleBrooke Residents. 1

1.1 SaddleBrooke Tennis Facilities (Sites) 1

1.1.1 SaddleBrooke Site. 1

1.1.2 MountainView Site. 1

1.1.3 DesertView Site. 1

1.1.4 The Preserve Site. 1

1.2 Authorized Use of Tennis Courts. 1

1.3 Enforcement of Tennis Rules. 1

1.4 SaddleBrooke Resident 1

1.5 STC Member 1

1.6 Non-Member Resident 1

1.8 Preferred Guest Use of Tennis Facilities. 2

1.9 Restricted Use of Tennis Courts. 2

1.10 Parking at the Tennis Center 2

1.11 Pets at the Tennis Center 2

1.12 Outside Catering in the Tennis Center 2

1.13 Appropriate Tennis Dress. 2

1.14 Tennis Center Operation. 2

1.15 Tennis Center Hours of Operation. 22

1.16 Tennis Coordinator Responsibilities. 3

1.17 Hours of Tennis Court Use. 3

1.18 Prime Time. 3

1.19 Organized Play. 3

1.20 Open Play. 3

1.21 Open Courts. 3

1.22 Court Maintenance. 3

1.23 Block Time. 3

1.24 Doubles Play. 33

1.25 Singles Play. 33

1.26 Default Time. 4

1.27 Playing Time Limit 4

1.28 Walk-on Players. 4

2 New Members – SaddleBrooke Tennis Club. 4

3 Organized Play - SaddleBrooke Tennis Club. 4

3.1 Organized Play – Days and Times. 44

3.2 Organized Play - Eligibility. 5

3.3 Organized Play - Sign-up, Pairings, and Court Assignments. 5

3.4 Organized Play - Player’s Choice of Play Systems. 5

3.5 Organized Play - Courts. 5

3.6 Organized Play – Use of Courts by Non-Members. 55

3.7 Organized Play - Cancellation/No Show/Early Departure. 6

3.8 Organized Play - Preferred Guest Program.. 6

3.9 Organized Play - Member Guests: Resident and Non-Resident 66

4 Player Rating Policy - SaddleBrooke Tennis Club. 7

5 Tennis Open Play - All SaddleBrooke Residents. 7

5.1 Open Play - Scheduling of Courts. 7

6 Official Organized Events. 77

7 Tennis League Play – All SaddleBrooke Residents. 8

7.1 League Play - Leagues. 8

7.2 League Play – Schedule Priorities. 88

8 Group Tennis Programs – All SaddleBrooke Residents. 88

8.1 Registered Group Programs. 9

8.1.1 Requirements: 9

8.2 One-Time Group Programs. 9

8.2.1 Requirements: 99

8.3 Recurring Group Programs. 99

8.3.1 Requirements: 10

9 Tennis Clinics and Lessons – All SaddleBrooke Residents. 10

9.1 Scheduling of Courts. 10

9.1.1 Requirements: 10

10 Tennis Ball Machines – All SaddleBrooke Residents. 1010

11 Backboard – All SaddleBrooke Residents. 11

1 General Tennis Rules and Definitions – All SaddleBrooke Residents 1

1.1 SaddleBrooke Tennis Facilities (Sites) 1

1.1.1 SaddleBrooke Site 1

1.1.2 MountainView Site 1

1.1.3 DesertView Site 1

1.1.4 The Preserve Site 1

1.2 Authorized Use of Tennis Courts 1

1.3 Enforcement of Tennis Rules 1

1.4 SaddleBrooke Resident 1

1.5 STC Member 1

1.6 Non-Member Resident 1

1.8 Preferred Guest Use of Tennis Facilities. 2

1.9 Restricted Use of Tennis Courts. 2

1.10 Parking at the Tennis Center. 2

1.11 Pets at the Tennis Center. 2

1.12 Outside Catering in the Tennis Center. 2

1.13 Appropriate Tennis Dress. 2

1.14 Tennis Center Operation. 2

1.15 Tennis Center Hours of Operation. 2

1.16 Tennis Coordinator Responsibilities. 3

1.17 Hours of Tennis Court Use. 3

1.18 Prime Time. 3

1.19 Organized Play. 3

1.20 Open Play. 3

1.21 Open Courts. 3

1.22 Court Maintenance. 3

1.23 Block Time. 3

1.24 Doubles Play. 3

1.25 Singles Play. 3

1.26 Default Time. 4

1.27 Playing Time Limit. 4

1.28 Walk-on Players. 4

2 New Members – SaddleBrooke Tennis Club 4

3 Organized Play - SaddleBrooke Tennis Club 4

3.1 Organized Play – Days and Times 4

3.2 Organized Play - Eligibility 5

3.3 Organized Play - Sign-up, Pairings, and Court Assignments 5

3.4 Organized Play - Player’s Choice of Play Systems 5

3.5 Organized Play - Courts 5

Organized Play – Use of Courts by Non-Members 5

3.6. 5

3.7 Organized Play - Cancellation/No Show/Early Departure 6

3.8 Organized Play - Preferred Guest Program 6

3.9 Organized Play - Member Guests: Resident and Non-Resident 6

4 Player Rating Policy - SaddleBrooke Tennis Club 7

5 Tennis Open Play - All SaddleBrooke Residents 7

5.1 Open Play - Scheduling of Courts 7

6 Official Organized Events 7

7 Tennis League Play – All SaddleBrooke Residents 8

7.1 League Play - Leagues 8

7.2 League Play – Schedule Priorities 8

8 Group Tennis Programs – All SaddleBrooke Residents 8

8.1 Registered Group Programs 9

8.1.1 Requirements: 9

8.2 One-Time Group Programs 9

8.2.1 Requirements: 9

8.3 Recurring Group Programs 9

8.3.1 Requirements: 10

9 Tennis Clinics and Lessons – All SaddleBrooke Residents 10

9.1 Scheduling of Courts 10

9.1.1 Requirements: 10

10 Tennis Ball Machines – All SaddleBrooke Residents 10

11 Backboard – All SaddleBrooke Residents 11

Section I – SaddleBrooke Tennis Club Rules.

1 General Tennis Rules and Definitions – All SaddleBrooke Residents

1.1 SaddleBrooke Tennis Facilities (Sites)

1.1.1 SaddleBrooke Site

1.1.2 MountainView Site

1.1.3 DesertView Site

1.1.4 The Preserve Site

1.2 Authorized Use of Tennis Courts

1.3 Enforcement of Tennis Rules

1.4 SaddleBrooke Resident

1.5 STC Member

1.6 Non-Member Resident

1.7 Guest Use of Tennis Facilities

1.8 Preferred Guest Use of Tennis Facilities

1.9 Restricted Use of Tennis Courts

1.10 Parking at the Tennis Center

1.11 Pets at the Tennis Center

1.12 Outside Catering in the Tennis Center

1.13 Appropriate Tennis Dress

1.14 Tennis Center Operation 3

1.15 Tennis Center Hours of Operation

1.16 Tennis Coordinator Responsibilities

1.17 Hours of Tennis Court Use

1.18 Prime Time

1.19 Organized Play

1.20 Open Play

1.21 Open Courts

1.22 Court Maintenance 4

1.23 Block Time 4

1.24 Doubles Play

1.25 Singles Play

1.26 Default Time

1.27 Playing Time Limit

1.28 Walk-on Players

2 New Members – SaddleBrooke Tennis Club

3 Organized Play - SaddleBrooke Tennis Club 5

3.1 Organized Play – Days and Times

3.2 Organized Play - Eligibility

3.3 Organized Play - Sign-up, Pairings, and Court Assignments

3.4 Organized Play - Player’s Choice of Play Systems

3.5 Organized Play - Courts 6

3.6 Organized Play – Use of Courts by Non-Members

3.7 Organized Play - Cancellation/No Show/Early Departure

3.8 Organized Play - Preferred Guest Program 7

3.9 Organized Play - Member Guests: Resident and Non-Resident 7

4 Player Rating Policy - SaddleBrooke Tennis Club

4.1 STC Social Play Rating Policy Guidelines

5 Tennis Open Play - All SaddleBrooke Residents 8

5.1 Open Play - Scheduling of Courts 8

6 Official Organized Events

7 Tennis League Play – All SaddleBrooke Residents 9

7.1 League Play - Leagues 9

7.2 League Play – Schedule Priorities

8 Group Tennis Programs – All SaddleBrooke Residents 10

8.1 Registered Group Programs 10

8.1.1 Requirements: 10

8.2 One-Time Group Programs 10

8.2.1 Requirements:

8.3 Recurring Group Programs 11

8.3.1 Requirements: 11

9 Tennis Clinics and Lessons – All SaddleBrooke Residents 11

9.1 Scheduling of Courts 11

9.1.1 Requirements: 11

10 Tennis Ball Machines – All SaddleBrooke Residents 12

10.1 General: 12

11 Backboard – All SaddleBrooke Residents 12

Section I – SaddleBrooke Tennis Club Rules. 1

1 General Tennis Rules and Definitions – All SaddleBrooke Residents 1

1.1 SaddleBrooke Tennis Facilities (Sites) 1

1.1.1 SaddleBrooke Site 1

1.1.2 MountainView Site 1

1.1.3 DesertView Site 1

1.1.4 The Preserve Site 1

1.2 Authorized Use of Tennis Courts 1

1.3 Enforcement of Tennis Rules 1

1.4 SaddleBrooke Resident 1

1.5 STC Member 1

1.6 Non-Member Resident 2

1.7 Guest Use of Tennis Facilities 2

1.8 Preferred Guest Use of Tennis Facilities 2

1.9 Restricted Use of Tennis Courts 2

1.10 Parking at the Tennis Center 2

1.11 Pets at the Tennis Center 2

1.12 Outside Catering in the Tennis Center 2

1.13 Appropriate Tennis Dress 2

1.14 Tennis Center Operation 2

1.15 Tennis Center Hours of Operation 3

1.16 Tennis Coordinator Responsibilities 3

1.17 Hours of Tennis Court Use 3

1.18 Prime Time 3

1.19 Organized Play 3

1.20 Open Play 3

1.21 Open Courts 3

1.22 Court Maintenance 3

1.23 Block Time 3

1.24 Doubles Play 4

1.25 Singles Play 4

1.26 Default Time 4

1.27 Playing Time Limit 4

1.28 Walk-on Players 4

2 New Members – SaddleBrooke Tennis Club 4

3 Organized Play - SaddleBrooke Tennis Club 4

3.1 Organized Play – Days and Times 5

3.2 Organized Play - Eligibility 5

3.3 Organized Play - Sign-up, Pairings, and Court Assignments 5

3.4 Organized Play - Player’s Choice of Play Systems 5

3.5 Organized Play - Courts 5

3.6 Organized Play – Use of Courts by Non-Members 6

3.7 Organized Play - Cancellation/No Show/Early Departure 6

3.8 Organized Play - Preferred Guest Program 6

3.9 Organized Play - Member Guests: Resident and Non-Resident 7

4 Player Rating Policy - SaddleBrooke Tennis Club 7

4.1 STC Social Play Rating Policy Guidelines 7

5 Tennis Open Play - All SaddleBrooke Residents 7

5.1 Open Play - Scheduling of Courts 7

6 Official Organized Events 8

7 Tennis League Play – All SaddleBrooke Residents 8

7.1 League Play - Leagues 8

7.2 League Play – Schedule Priorities 9

8 Group Tennis Programs – All SaddleBrooke Residents 9

8.1 Registered Group Programs 9

8.1.1 Requirements: 9

8.2 One-Time Group Programs 10

8.2.1 Requirements: 10

8.3 Recurring Group Programs 10

8.3.1 Requirements: 10

9 Tennis Clinics and Lessons – All SaddleBrooke Residents 10

9.1 Scheduling of Courts 10

9.1.1 Requirements: 11

10 Tennis Ball Machines – All SaddleBrooke Residents 11

10.1 General: 11

11 Backboard – All SaddleBrooke Residents 11

Section II - Policy Reference Documents. 12

1. HOA #1 Tennis Rules 12

2. HOA #1 Tennis Committee Charter 12

3. HOA#2 Tennis Rules 12

4. HOA #2 Tennis Committee Charter 12

5. STC Bylaws 12

Section III – Index to STC Procedures. 12

1. STC Organized Play – Sign-up Procedures 12

2. STC Organized Play – Social System 12

3. STC Organized Play – STAMP System 12

4. STC Organized Play – Guidelines for Coordinators 12

5. STC Prime Time Court Lotteries 12

6. Ball Machines – Authorization and Use 12

7. STC Email Procedures 12

Section I – SaddleBrooke Tennis Club Rules

1 General Tennis Rules and Definitions – All SaddleBrooke Residents

1.1 SaddleBrooke Tennis Facilities (Sites)

1.1.1 SaddleBrooke Site

The SaddleBrooke site consists of eight (8) tennis courts and the Tennis Center, where the administration of all SaddleBrooke tennis operations occur. Homeowners Association #1 owns the SaddleBrooke site facility, and its use is under the jurisdiction of the HOA #1 Tennis Committee.

1.1.2 MountainViewMountainView Site

The MountainView site consists of five (5) tennis courts. Homeowners Association #2 owns the MountainView site facility, and its use is under the jurisdiction of the HOA #2 Tennis Committee. MountainView Courts are non-adjacent.These courts are considered to be non-adjacent.

1.1.3 DesertView Site

The DesertView site consists of four (4) tennis courts. Homeowners Association #2 owns the DesertView site facility, and its use is under the jurisdiction of the HOA #2 Tennis Committee.

1.1.4 The Preserve Site

The Preserve site consists of three (3) tennis courts. Homeowners Association #2 owns The Preserve site the facility, and its use is under the jurisdiction of the HOA #2 Tennis Committee.

1.2 Authorized Use of Tennis Courts

Use of the tennis facilities is limited toOnly SaddleBrooke Members/Homeowners, Permanent Residents, Renters or Guests. are allowed use of the tennis facilities located at SaddleBrooke. Non-residents may use the facilities Temporary Guests, when invited to participate in (1) League Play as a member of a visiting team, (2) Official Organized Events or (3)an Authorized Group Programs., may use the courts during the specified event.

1.3 Enforcement of Tennis Rules

Violators of Tennis Rules are subject to citation and enforcement in accordance with the respective Homeowner Association Rules and Regulations.

1.4 SaddleBrooke Resident

A SaddleBrooke resident is any SaddleBrooke Member/Homeowner, Permanent Resident, Renter or Guest who meets the requirements of the Homeowner Rules and Regulations.

1.5 STC Member

A STC Member is a paid up SaddleBrooke Tennis Club (STC) Member/Homeowner, Permanent Resident, Renter or Guest who meets the requirements of the Homeowner Rules and Regulations.

1.6 Non-Member Resident

A Non-Member Resident is a Member/Homeowner, Permanent Resident, Renter or Guest who is not a current member of STC.

1.7 Guest Use of Tennis Facilities

SaddleBrooke Resident households may reserve one court per day for Guest use. The Tennis Coordinator, depending on court availability, may make exceptions. An adult must accompany guests under 18 years of age when theyAn adult must be in attendance when Guests under 18 are using use the courts.

1.8 Preferred Guest Use of Tennis Facilities

Participants in the SaddleBrooke Preferred Guest Programs will have priority over other Guests. STC Members have priority over any Preferred and other Guests during Organized Play.

1.9 Restricted Use of Tennis Courts

The tennis courts are to be used for tennis activities only. Other activities such as sSkateboarding, rollerblading, basketball, volleyball and all other sports or activities are prohibitednot allowed.

1.10 Parking at the Tennis Center

The parking lot adjacent to the HOA#1 Tennis Center is for golf cart, bicycle, moped, and motorcycle parking only. A 5-minute parking space has been providesd to allow temporary automobile parking.

1.11 Pets at the Tennis Center

Pets, except for those specifically trained to assist sight-impaired or other handicapped (and are so identified), are not allowed in any SaddleBrooke facility. Pets must be kept on a leash and be under the control of the pet owner when not on the Homeowner's property. No pPets are not allowedallowed in the Tennis Center, on the tennis courts, or in areas where food is being served. Pets Iin the vicinity of tennis courts, pets must be leashed and controlled in a manner that willso as to no not disrupt players or spectators whileen play is in progress.

1.12 Outside Catering in the Tennis Center

Outside commercial catering is prohibitednot allowed in the Tennis Center.

1.13 Appropriate Tennis Dress

Only appropriately attired players may playAppropriate tennis attire must be worn at all times when playing on the tennis courts. Rubber-soled footwear is required. No Hhard-heeled or non-tennis black-soled shoes are prohibitedallowed. All players must wear appropriate collared shirts, sleeved T-shirts or sleeveless/cap sleeve shirts specifically made for tennis.

The following items of apparel are not acceptable on the tennis courts: tTube tops, bare midriffs, halter-tops, swimsuits and the like.

1.14 Tennis Center Operation

Use and operation of the Tennis Center shall be managed through the office of the General Manager of Homeowner Association #1 in cooperation with the HOA #1 Tennis Committee and the SaddleBrooke Tennis Club (STC).

1.15 Tennis Center Hours of Operation

The Tennis Center hours of operation are posted on the Tennis Center doors. of the Tennis Center. At the discretion of the STC Board, the hours may change to accommodate seasonal or operational needs.

1.16 Tennis Coordinator Responsibilities

STC Tennis Coordinators haveare assigned the responsibility for scheduling and reservations of all tennis courts in SaddleBrooke. Only the Tennis Coordinators shall make entries into the master schedule. The phone numbers for the Tennis Coordinators aremay be contacted via telephone at 825-0255 andor 917-3770. Tennis Coordinators are part-time employees of HOA #1. . HOA #1 is compensated for their salaries HOA #1 pays their salaries through the STC member dues paid by STC members.

1.17 Hours of Tennis Court Use

Tennis courts hours are from sunrise to 10 PM. Lights are available during evening hours. Players must turn off the lights when play is completed. Switches are located near each court.

1.18 Prime Time

ThePrime Time is defined as the first six (6) hours of scheduled each playday is Prime Time. Prime Time consists of, in three (3) two-hour sessionsincrements., of seasonally adjusted scheduled court play. Exceptions are for tennis lessons and clinics, in one (1) hour scheduling increments, in the use of ball machines, in one (1) hour scheduling increments, and the backboard in one-half (1/2) hour scheduling increments (See Sections 9, 10 and 11)

1.19 Organized Play

Organized Play isnvolves matches made by STC for its members during Prime Time five (5) days a week, according to the following schedule:

WomenLadies Doubles Monday and Friday

Men’s’s Doubles Tuesday and Thursday

Mixed Doubles Saturday

Starting time for Organized Play is dependent on the season.

1.20 Open Play

Open Play is all day Wednesday and Sunday and any time not scheduled for Organized Play, League Play or Official Organized Events.

1.21 Open Courts

Open Courts are any courts not reserved.

1.22 Court Maintenance

Scheduled or emergency cCourt Mmaintenance will take priority over any other use of a court.

1.23 Block Time

Court reservations for consecutive, t back-to-back two (2)-hour sessions are prohibitedblocks of time. may not be made.

1.24 Doubles Play

Doubles Play iswill be for a maximum period of two (2) hours, except for League Play or Official Organized Events.

1.25 Singles Play

Singles Play iswill be for a maximum period of two (2) hours, except for League Play or Official Organized Events.

1.26 Default Time

A ten (10) minute default time is used for all court reservations Eexcept for Official Organized Events court reservations will be defaulted after ten minutes. (See Walk-On Players)

1.27 Playing Time Limit

When others are waiting to play, playing time is limited to two (2) hours for singles and doubles matches, one, one (1) hour for use of the ball machines, and one-half (1/2) hour for use of the backboard at The Preserve. League Play is exempt from this limit. League matches maywill be allowed to c continue until their ccompletion.

1.28 Walk-on Players

Unreserved courts are available on a first-come basis. When the Tennis Center is open, all walk-on players must contact the Tennis Coordinator for court assignment of unreserved courts. When the Tennis Center is closed, walk-on players must check and honor the court reservation schedule posted at the site before taking a court.for the day at the Tennis Center and at the MountainViewthe MountainView, DesertView and The Preserve sites. (See Default Time)

2 New Members – SaddleBrooke Tennis Club

There are two (2) types of STC membership:

· Regular Members: who pay full annual dues and are entitled to all benefits and activities offered by the club; and

· Associate Members: who pay one-half the annual dues and are eligibleconsisting of short-term renters (3 months or less) or guests who pay one-half of annual dues. They are eligible to participate in organized play, club socials and parties. Associate membership is limited to short-term renters (3 months or less) or guests.

Annual mDues are prorated in the first year of membership dues are prorated for first timenew members joining later in the year. New members must participate in the STC Social Play Rating process. (See STC Social Play Rating Policy)

3 Organized Play - SaddleBrooke Tennis Club

Organized Play is the primary focus of the SaddleBrooke Tennis Club. It provides an opportunity for members to share their tennis experience with other members in a social or competitive setting.

Organized Play is a process that gives STC members of the SaddleBrooke Tennis Club (STC) the opportunity to playbe paired with and against a variety of players of similar ability. Computer systems form matches drawing participants from a sign-up sheet of membersof members who wish to participate.

3.1 Organized Play – Days and Times

Organized Play is defined in Section 1.19 as follows:includes the following scheduled activities during Prime Time on the days indicated:

Ladies Doubles Monday and Friday

Men’s Doubles Tuesday and Thursday

Mixed Doubles Saturday

Organized Play consists of three (3) two-hour sessions during Prime Time. The start times for the sessions are seasonally adjusted.

Organized Play is matches made by STC for its members during Prime Time five days a week, according to the following schedule:

Women Doubles Monday and Friday

Men’s Doubles Tuesday and Thursday

Mixed Doubles Saturday

Starting time for Organized Play is dependent on the season.

3.2 Organized Play - Eligibility

Only STC members, their nonresident guests (limited to one per member), and SaddleBrooke Preferred Guests may participate in Organized Play. STC members have priority over any guests. Visitors on the Preferred Guest Program participants have priority over nonresident guests.

3.3 Organized Play - Sign-up, Pairings, and Court Assignments

The Tennis Coordinators will post the sign-up sheets, pairings, and court assignments.

Members, who will be out of town when the sign-up sheets are postedgo up, may contact the Tennis Coordinator prior to their leaving or during their absence to, and request that the Tennis Coordinator include their name be included on the alternate list.

3.4 Organized Play - Player’s Choice of Play Systems

STC provides Ttwo (2) play systems are provided for members: to choose from:

· Social Play (Tennis Doubles): The computer randomly matches available players by rating level forlevel for a given session to produce compatible matches.

· Competitive Play (STAMP): The computer closely matches available players by ranking for a given session to produce the best possible competitive match. Players participate in the round robin format and record their scores after each match. The computer provides a continuous ranking for all participating players.

· Players do not record scores except when it is necessary for new players to be rated, when a player attempts to be upgraded, or when the STC Board determines the need for players to obtain downward movement.

· Competitive Play (STAMP): The computer cClosely matches available players by ranking for a given session to produce the best competitive match possible. Players participate in the round robin format and record their scores after each match. The computerThe computer provides a continuous ranking or placement for all participating players.

3.5 Organized Play - Courts

All courts at each site are reserved for use for Organized Play during Prime Time with three some eexceptions:

· League Play and Official Organized Events (See League Play) and Official Organized Events)

· Official Organized Events (See Official Organized Events)

· Use of Courts by Non-Members (Ssee Organized Play – Use of Courts by Non-Members)

The courts available, but not scheduledneeded for Organized Play, League Play, and Official Organized Events or by Non-Members, becomeare treated as Open Courts. In this event, womenladies arewill be given priority on Ladies days, men will be given priority on Men’s days, and mixed doubles will be given priority on Mixed Doubles days. When necessary, these courts may then be assigned on a lottery basis Aafter the Tennis Coordinator has completed the posting of Organized Play court assignments for the next scheduled Organized Play session, these Open Courts will be assigned by lottery..

1.1 Organized Play – Use of Courts by Non-Members

1.1

In each Organized Play session, three courts are available for use by Non-Member Residents though exceptions can be made for Guest Club and Club Championship Events. These courts can be reserved no more than one week in advance. They are NOT for the use of STC Members if a Non-Member has reserved them. In the event any of these courts have not been reserved at least two days prior to the play date, it may be reserved by any SaddleBrooke resident for play with any person. When necessary, these courts will be assigned by lottery. (See Open Courts) Three (3) courts are available during each Organized Play session for use by Non-Member Residents. Exceptions can be made for Guest Club and Club Championship Events. These courts may be reserved no more than one week in advance. They are NOT to be used by or with STC Members if a Non-Member has reserved them. Any of these courts, which have not been reserved at least two (2) days prior to the day in question, may then be reserved by any SaddleBrooke resident to play with any person he or she wishes. When necessary, these courts may then be assigned on a lottery basis. (See Open Courts)

3.6 Organized Play – Use of Courts by Non-Members

In each Organized Play session, three courts are available for use by Non-Member Residents though exceptions can be made for Guest Club and Club Championship Events. These courts can be reserved no more than one week in advance. They are NOT for the use of STC Members if a Non-Member has reserved them. In the event any of these courts have not been reserved at least two days prior to the play date, it may be reserved by any SaddleBrooke resident for play with any person. When necessary, these courts will be assigned by lottery. (See Open Courts)

1.1 If these courts have not been reserved for Non-Member use by the time the Tennis Coordinator begins the court assignments for the next scheduled Organized Play session, they may be used for Organized Play, League Play or an Official Organized Event. If not needed for Organized Play, League Play or Official Organized Events, these courts become Open Courts. When necessary, these courts may then be assigned on a lottery basis. (See Open Courts)

3.7 Organized Play - Cancellation/No Show/Early Departure

By signing up for Organized Play, STC members make a firm commitment to play for the full session. Other players are depending on all scheduled players in order to have a match. Obviously, emergencies or last minute illnesses mitigate this this obligation. is waived in the event of emergency or last minute illness ; Hhowever, members must make a good faith effort to notify the Tennis Coordinator as soon as the inability to play becomes apparentconflict surfaces. A pPlayer’s must make every effort to find a substitute, using the alternate list on the STC web site as a resourceto assist them.

Unexcused “no shows” will receive a warning for the first time they fail to appear at a scheduled sessionmatch. AThe second “no show” occurrencetime this occurs, within a twelve (12) months period, the member will result in a one-week suspension of Organized Play privileges.be barred from participating in Organized Play for the following week. Subsequent “no shows” within the twelve (2) months period will result in a one-month suspension of Oorganized Pplay privileges.

If it is necessary to cancel, participants should draw a line through their name on the relevant signup sheet or call the Tennis Coordinator or the Tennis Center prior to 8:00 a.m. the day before the match. If you must cancel after that After that time, if it is necessary to cancel, participantstime the player should make every effort to find atheir own substitute.. The alternate list on the web site can be used for this purpose. In case of an emergency, the a message can be left on the Tennis Center answering machine. Repeated cancellations will be treated as a “no show”No Show and subject to the No Show Policy. Early court departures is are considered a breach of tennis etiquette.

3.8 Organized Play - Preferred Guest Program

The SaddleBrooke real estate sales organization promotes home sales through a Preferred Guest Program. In this program, guests may participate in SaddleBrooke Tennis Club Organized Play during their brief stay at SaddleBrooke.

Preferred guests may be in contact with the Tennis Center through either through prior arrangement by the sales center or "walk-in." In either event, the Tennis Coordinator will make a "best effort" to arrange a match with STCwith STC members.

It is recommended that Pplay for Preferred Guests should be conducted outside of Organized Play if possible. If this is not feasible, for any reason, the Tennis Coordinator will attempt to arrange play within Organized Play.

· STC members have priority over all guests.

· Preferred Guest Program guests have priority over other guests.

3.9 Organized Play - Member Guests: Resident and Non-Resident

A member must sponsor resident and non-resident guests.

It is recommended that Pplay for Guests of STC Members should be conducted outside of Organized Play, with the sponsoring member coordinating each match. If this is not feasible, for any reason, the sponsoring member may arrange play within Organized Play. In this event, the sponsoring member iswill be responsible for the conduct of the guest or guests, determining the appropriate level of play and assisting the Tennis Coordinators in the arranging theof matches.

All Guests arewill be permitted to play, as openings in Organized Play are available, butand will not have priority over STC Members or Preferred Guests.

4 Player Rating Policy - SaddleBrooke Tennis Club

1.1STC Social Play Rating Policy Guidelines

The STC Social Play Rating Policy is solely for purposes of STC social organized play and has no impact on the rating of a player for USTA/USA or other sanctioned League Play. The Organized Play Committee manages the STC rating process.

§ The STC Board has the authority to implement, monitor and maintain the Social Play Rating Policy, including the right to make minor changes when needed to insure or improve the quality and fairness of the program.

§ The STC Social Play Rating Policy encompasses seven (7) llevels of play defined as follows: A, B+, B, C+, C, D and E.

§ All Mmembers may rate themselves into any play level they wish. They also may change their ratingtheir level at any time.

· The STC Social Play Rating Policy encompasses seven (7) levels of play.

· New members without a current NTRP rating must self-rate and successfully complete a competitive play process to determine their qualifications for a level of play.

· New members with a current NTRP rating do not have to compete in a competitive play process and are placed at an appropriate level based on their NTRP rating.

· A member, upon request, may participate in a competitive play process to attempt to upgrade the member’s rating level.

· A member, without prejudice, may request a temporary assignment to a level lower than they are currently rated for reasons such as a prolonged absence from tennis due to illness or otherwise. A member who voluntarily moves down can return to the rating level they had moved from without having to undergo the competitive play process.

· The Organized Play Committee can issue an oral or written warning to a member not cooperating with the rating process. The STC Board will adjudicate any grievances that are not handled to a member’s satisfaction.

5 Tennis Open Play - All SaddleBrooke Residents

Open Play is all day Wednesday and Sunday and any time not scheduled for Organized Play, League Play or Official Organized Events. Open Play sessionschedules during Prime Time will adhere to Prime Time sessionsschedules.

5.1 Open Play - Scheduling of Courts

Open Play courts on Wednesday and Sunday may be reserved no more than one week in advance. When necessary, these courts willmay then bethen be be assigned by lotteryon a lottery basis.

The courts available but not scheduled for Organized Play, League Play, and Official Organized Events or by Non-Members become Open Courts. When Open Courts are available, women receive priority on Ladies days, men on Men’s days, and mixed doubles on Mixed Doubles days. After the Coordinator has completed the court assignments for the next scheduled Organized Play session, these Open Courts will be assigned by lottery.

The courts available but not needed for Organized Play, League Play, and Official Organized Events or by Non-Members are treated as Open Courts. In this event, ladies will be given priority on Ladies days, men will be given priority on Men’s days, and mixed doubles will be given priority on Mixed Doubles days. When necessary, these courts may then be assigned on a lottery basis after the Tennis Coordinator has completed the posting of Organized Play court assignments for the next scheduled Organized Play session.

6 Official Organized Events

Official Organized Events are diverse competitive and social events heldconducted throughout the year. that are supported by the The STC supports these events tofor the benefit of its members and and to increase interest in tennis throughout the SaddleBrooke community.

Examples:

· STC Interclub Tournaments

· STC Socials

· STC Club Championships

· STC Charity Event

· Robson Cup

· Team Tennis

· Other Tournaments

7 Tennis League Play – All SaddleBrooke Residents

The STC does not sponsor leagues or teams; however, it does support Lleague Playtennis by allowing matches to be scheduled during STC Organized Play. Court reservations for League Play shall be made for the entire season at the time the captains receive their schedules. Participation on SaddleBrooke teams in League Play is limited to SaddleBrooke residents. A team roster must be submitted at the time captains apply for court reservations.

7.1 League Play - Leagues

League Play includes USTA/USA, Tucson, and Southern Arizona (SAZ) Leagues.

Examples:

· Senior League

· Adult League

· Mixed Doubles League

· Super Senior League

· Tucson Ladies Fall (Fun) League

· Winter League

· Senior Mixed Doubles League

· Ladies Fall Interclub

Two hours are allottedwill be scheduled for League Play matches, including warm-up and play. However, League Play hasThese matches will have priority over any other reservation until the match’s conclusion of the match.

7.2 League Play – Schedule Priorities

During STC Organized Play, women’sladies league teams receivehave priority on Monday and Friday, men’s league teams have priorityon Tuesday and Thursday, and mixed doubles league teams have priority on Saturday.

No League Play can be scheduled before the third session of Prime Time, unless the Senior Coordinator determines courts are available during an earlier session. MountainView courts are considered to be non-adjacent.

§ On STC Organized Play days, no League Play can be scheduled before the third session of Prime Time, except when the Senior Coordinator determines courts are available during an earlier session.

§ On Open Play days, Wednesday and Sunday, no League Play can be scheduled before the third session of Prime Time, except when the Senior Coordinator determines courts are available during an earlier session.

8 Group Tennis Programs – All SaddleBrooke Residents

There are several different types of Group Programs., E each has ving its own characteristics.set of criteria designed to provide the most equitable use of tennis courts to all SaddleBrooke r Scheduling these groups requires accommodating the special needs of each group while providing equitable use of the tennis courts to all SaddleBrooke residents.esidents while accommodating the special interests of each group.

8.1 Registered Group Programs

Registered Group Programs are regularly scheduled tennis programs requiring multiple court use over a period of time that have received approval from both HOA Tennis Committees. The Senior Coordinator will be consulted to determine court availability for each program. These programs are available to all SaddleBrooke residents and require re-registration every six (6) months.

Examples:

· USA Tennis 1-2-3 Program

· SaddleBrooke Singles Tennis Program

If the program requires a HOA Usage Fee, the program sponsor must sign a contract with the respective HOA(s).

8.1.1 Requirements:

All such programs are subject to the following requirements:

· Participation Participation is limited to SaddleBrooke residents.

· These programs cannot be scheduledconducted before the third session of Prime Time, unlessexcept when the Senior Coordinator determines courts are available during an earlier session.

· Play may not take place on a court adjacent to Organized Play or League Play matches. MountainView courts are non-adjacent.

· League Play has precedence over these programs.

8.2 One-Time Group Programs

One-Time (or infrequent group) Group Programs are programs requiring multiple court use. Scheduling of these events require a minimum of fourteen days (14) advance approval from the Senior Coordinator.

Example:

· Unit Tennis Party

8.2.1 Requirements:

All such programs are subject to the following requirements:

· Play may not take place on a court adjacent to Organized Play or League Play matches. MountainView courts are non-adjacent.

· League Play has precedence over these programs.

8.3 Recurring Group Programs

Recurring Group Programs are programs of small groups requiringconsist of small groups who require at least two (2) adjacent courts. to meet their needs on a regular basis. When peak court scheduling conditions exist, a requirement for more than two (2) adjacent courts will require advance approval from the Senior Coordinator. When necessary, a Stand-by List will be maintained to provide input to a lottery system to determine allocation of courts for those groups desiring additional courtsadditional courts.

Examples:

· Team Practices (other than Clinics and Lessons)

· Drop-ins resident matches

8.3.1 Requirements:

All such programs are subject to the following requirements:

· Participation is limited to SaddleBrooke residents.

· These programs cannot be scheduled conducted before the third session of Prime Time, unlessexcept when the Senior Coordinator determines courts are available during an earlier session.

· League Play has precedence over these programs.

9 Tennis Clinics and Lessons – All SaddleBrooke Residents

AllThe Tennis Professionals must pay a Usage Fee to conduct fee-based clinics or lessons using SaddleBrooke tennis facilities. They must first register and sign a contract with the respective HOA on whose courtswhose courts their clinics or lessons will be conducted.

9.1 Scheduling of Courts

Court reservations for Cclinics and Llessons mustare to be made by the SaddleBrooke resident student - NOT the Tennis Professional - and include: the fact that the court will:

§ The fact that the court will bBe ue used for a clinic or lesson, and

§ The name of the rRegistered Tennis Professional conducting the program.

Courts for lessons and clinics should be reserved in one (1) hour increments during Open Play and consistent with the seasonal schedule at the time of planned use. (See Open Play)

9.1.1 Requirements:

AAll such programs are subject to the following requirements:

· Participation is limited to SaddleBrooke residents

· Courts for Cclinics and Llessons are scheduled forshall be reserved in one (1) hour sessionsincrements.

· Courts for Cclinics and Llessons during Prime Time will be limited to the MountainView courts.

· These programs cannot be conducted before the third session of Prime Time, except when the Senior Coordinator determines courts are available during an earlier session. Play may not take place on a court adjacent to Organized Play or League Play matches.

· Clinics and Llessons may not take place on a court adjacent to Organized Play or League Play.

· League Play has precedence over these tennis Cclinics and Llessons.

10 Tennis Ball Machines – All SaddleBrooke Residents

Ball machines are available at both SaddleBrooke and MountainView tennis sites. Two (2) bBall mMachines, which are the property of the respective Home Owner Associations, are available for use by all SaddleBrooke Residents. In addition, one (1) bBall mMachine, which is the property of the STC, is available for use by its members exclusively.

1.1 General:

· STC Tennis Coordinators schedule reservations for the use of ball Ball mMachines.

· All ball machines are stored in locked cages. Contact tThe Tennis Coordinator should be contacted for the combination(s). Combinations areThese combinations may be c changed periodically.

· Orientation and instructions for ball machine use isof Ball Machines are provided. (See Procedures: Ball Machines- Authorization and Use)

· Ball mMachines may not be reserved more than two (2) days in advance of use.

· Ball mMachine use during Prime Time iswill be limited to Court 13 at the MountainView courts.

· Ball mMachine use is scheduled forin one (1) hour sessionsincrements.

· A Ball mMachine use is not permittedmay not be used on an adjacent court during if Organized Play, League Play or an Official Organized Event is scheduled on an adjacent court..

11 Backboard – All SaddleBrooke Residents

Any SaddleBrooke Member/Homeowner, Permanent Resident, Renter or Guest may use the backboard available at The Preserve for tennis practice.

· STC Tennis Coordinators schedule reservations for the use of the bbackboard.

· The Bbackboard may not be reserved more than two (2) days in advance of use.

· The Bbackboard use is scheduled forin one-half (1/2) hour sessionsincrements.

· The Bbackboard use is not permitted may not be used if an Organized Play, League Play or an Official Organized Event is scheduled on an adjacent court.in progress.

Section II - Policy Reference Documents

Preparation and distribution of Policy Reference Documents is the responsibility of the respective HOA’s and their Tennis Committees and the STC’s Board and Committees. Changes in each of these documents by any of these jurisdictions can impact STC’s Rules. They are updated as needed and the latest versions included in the STC Rules manual under the following tabs:

TAB

1. HOA #1 Tennis Rules

2. HOA #1 Tennis Committee Charter

3. HOA#2 Tennis Rules

4. HOA #2 Tennis Committee Charter

5. STC Bylaws

Section III – Index to STC Procedures

1.STC Organized Play – Sign-up Procedures

1.STC Organized Play – Social System

1.STC Organized Play – STAMP System

1.STC Organized Play – Guidelines for Coordinators

1.STC Prime Time Court Lotteries

1.Ball Machines – Authorization and Use

1.STC Email Procedures